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Overview

Connect Passionfruit to SharePoint Online to discover and reuse the right evidence while filling questionnaires. This integration is offered as a managed setup: you request access, and we configure everything with your team using Microsoft Entra ID.
Available on request. Email [email protected] to get started.

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Authentication and Security

The SharePoint integration leverages Microsoft Entra ID for secure authentication and access control. This ensures:
  • Seamless SSO: If your organisation has configured Single Sign-On (SSO), users can access SharePoint-synced evidence using the same credentials
  • Enterprise security: Benefit from your existing Microsoft Entra ID security policies, including multi-factor authentication and conditional access rules
  • Secure data access: All SharePoint access is authenticated through Microsoft Entra ID, ensuring only authorized users can sync and access evidence

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Purpose

Syncing evidence files with your Knowledge Base keeps your source documents authoritative while making them instantly reusable across Passionfruit.
  • Single source of truth: Files stay in SharePoint, while Passionfruit indexes them so your team can search, reference, and reuse the latest versions during questionnaires.
  • Always up to date: Changes at the source are reflected automatically, removing manual re-uploads and stale copies.
  • Governance and analytics: Centralized visibility for expiry tracking, approvals, ownership, and usage insights.
  • Speed and consistency: Reuse approved evidence and answers, reducing duplicate work and ensuring consistent responses.

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Evidence Syncing

The SharePoint integration enables automatic evidence syncing from your SharePoint sites to your Passionfruit Knowledge Base. This allows you to:
  • Select specific sources: Choose which SharePoint sites, libraries, or folders should be synced with your Knowledge Base
  • Automatic updates: Evidence files are automatically indexed and updated when changes occur in SharePoint
  • Search and discovery: Synced evidence becomes searchable within Passionfruit, making it easy to find and reference during questionnaire filling
  • Compliance tracking: Maintain visibility into evidence sources, ownership, and modification dates directly from SharePoint metadata

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What is synced

  • Selected sites, libraries, or folders and their files.
  • Rich metadata used for discovery and compliance (for example: title, type, size, creator/owner, modified/created timestamps, and path).
  • File content for search and answer generation where supported (e.g., PDFs, Office documents, and images with text extraction where available).