> ## Documentation Index
> Fetch the complete documentation index at: https://docs.passionfruit.earth/llms.txt
> Use this file to discover all available pages before exploring further.

# Sync evidence

> Import evidence from connected sources

#### Overview

When you connect an external source like SharePoint to Passionfruit, your policies, reports, and other documents are automatically pulled into your Knowledge Base. When a document is added or updated at the source, the change arrives in Passionfruit automatically — no downloading, re-uploading, or guessing whether you have the latest version.

Currently, synced evidence supports **PDF** and **Word (.docx)** files. Other file formats are not imported at this time.

#### Reviewing imports

When files are added or changed in a connected source, they appear in the **Import Review** queue. Look for the cloud icon in the top-right corner of your evidence list — a badge shows how many files are new or have been updated at the source.

<div className="bg-[#FDFDFD] rounded-lg flex items-center justify-center overflow-hidden outline-[0.5px] outline outline-black/10">
  <img src="https://mintcdn.com/passionfruit/_eJMWbT_diHvHYYX/images/integrations/sync-cloud-icon.png?fit=max&auto=format&n=_eJMWbT_diHvHYYX&q=85&s=0b3050985317de19df1d6839720839d9" alt="Cloud icon with badge showing pending imports" className="w-full h-auto my-0" width="1024" height="549" data-path="images/integrations/sync-cloud-icon.png" />
</div>

Click the cloud icon to open Import Review. From here you can:

1. **Review** the list of pending files. Each file shows its name, source, and when it was last modified.
2. **Select** one or more files you want to import.
3. **Assign** each selection to the right entity, and optionally set a type and classification.
4. **Import** when you're ready. The files are saved into your Knowledge Base and become searchable immediately.

<div className="bg-[#FDFDFD] rounded-lg flex items-center justify-center overflow-hidden outline-[0.5px] outline outline-black/10">
  <img src="https://mintcdn.com/passionfruit/Uy_43GvDV9z4QYfq/images/integrations/sync-import-review.png?fit=max&auto=format&n=Uy_43GvDV9z4QYfq&q=85&s=0d8b7ce81d0a5b744a83525177f31db4" alt="Import Review with files selected and entity assigned" className="w-full h-auto my-0" width="1024" height="549" data-path="images/integrations/sync-import-review.png" />
</div>

If a file already exists in your Knowledge Base, Passionfruit detects the duplicate automatically so you don't end up with two copies of the same document.